Right to Know Fee Structure


Our building is closed to the public and we are operating remotely.  Accordingly, at this time and for the foreseeable future, we are able to receive Right to Know requests only via email at openrecords@lancastercountypa.gov, not by fax or mail.  Similarly, we can respond only electronically with documents we are able to retrieve electronically.  We recognize that this limitation precludes the production of paper documents that might be responsive to a request, but ask that requestors be patient and realize that we are operating under unprecedented limitations.  Further, while we will make every effort to respond in compliance with the time limitations imposed by the Right to Know Law, there may be instances in which issues related to the COVID 19 emergency preclude us from doing so.  Thank you for your consideration.  

In accordance with the Pennsylvania Right to Know Law, the Office of Open Records has established a fee schedule for “duplication by photocopying, printing from electronic media or microfilm, copying onto electronic media, transmission by facsimile or other electronic means and other means of duplication.”  

The County’s Right to Know policy establishes the following items regarding fees:

A. All applicable fees shall be paid in order to receive access to the requested record.

B. Postage fees may not exceed the actual cost of mailing.

C. Basic duplicating fees: $0.25 per page

D. Fees for specialized documents (including, but not limited to, blue prints, color copies, non-    standard sized documents) may not exceed the actual cost.

E. Fees for certified copies: $1.00 per record

F. Conversion to Paper: If the record is not available on paper the fee shall be the lesser of electronic 
    duplication or what the equivalent duplication fee would have been had the record been on paper.

G. The County may waive applicable fees when:

    1. The requester duplicates the record; or

    2. The County determines it is in the public interest to do so.

H. Any other fees charged by the County must be:

    1. Permitted by law or statute;

    2. Based on actual cost incurred by the County; and

    3. Reasonable.

I. Prior to the County granting a request for access under the Right to Know Law, the 
    requester shall prepay an estimate of the authorized fees if the fees required to fulfill the request 
    are expected to exceed one hundred dollars ($100.00).